Important Policies & Procedures

Cancellation Policy

Due to limited space, cancellations must be made at least one month before the scheduled camp, via phone or email, to receive a full refund of fees paid. This creates space for others to attend who may be on a waiting list. If we receive your cancellation after the one month grace period, the breakdown of refund is as follows:

  • 2-4 weeks prior = fees paid will be transferred to another upcoming camp.
  • Under two weeks prior = no refund or transfer is possible and you will lose the payment for the camp

Family Scholarship Policies

Current non-adoptive, post-adoptive and kinship foster families need to have a transracial child placed in their home at the time of registration (the focus of the camp is African American children, but will accept any transracial placement at the time of registration), be of African American descent or be open to the placement of a Black child in the near future to receive the grant.

Location Policy

Children need to have been placed through the MN foster care system and the family has to be a current resident of Minnesota to receive the scholarship.

Multiple Use Policy 

After the first attendance at UMOJA between July 1 – June 30th (our fiscal year), families who wish to access the scholarship for another camp in that same time period will be put on a waiting list. If there are scholarships remaining one month prior to the event, repeating families are eligible to receive scholarships, based on when they submitted their application (with priority placed on post-adoptive foster families).

Conflict of Interest Policy 

EVOLVE staff and volunteers whose job duties include working at the event may not access the family scholarships. EVOLVE staff and volunteers whose job duties do not include working at the camp, may submit an application for the scholarship. If they meet the eligibility requirements for the scholarship and if there is funding available they can receive a scholarship. EVOLVE staff receives no preferential application treatment.